First Name *

Last Name *

Email *

Phone *

Office/Organization *

Will you be present at this event? *

Enter required value Yes No

Requested Rental Date: *

Requested Rental Time *

RENTAL START TIME *	RENTAL END TIME *
		Del

Add row

Expected # of People *

Purpose for Rental *

Additional Information

Requested Room Setup *

• Classroom with Tables (Seats up to 50)
• Horseshoe with Tables
• Square with Tables
• Theater without Tables

Enter required value Classroom Theater Horseshoe Square

By checking this box, Renter agrees to the following: *

Cleaning Instructions:

• Complete cleaning checklist on the Fridge.
• Failure to comply with the cleaning instructions will result in a $25 fee.*
• Any cleaning beyond this basic cleaning required after your visit (such as cleaning walls, windows, or shampooing the carpet) will result in additional charges. 
• Any damage done to the room or property will result in extra charges based on the accessed damage.

---

Surveillance:

• Building and grounds are under video surveillance

---

Inclement Weather Policy:

At the Columbia Board of REALTORS, the safety and well-being of all our renters are our top priorities. To ensure a smooth and safe experience for everyone, please review our Inclement Weather Policy carefully. By renting our facility, you agree to the following terms:

Snow Removal:

• Snow removal from the parking lot and sidewalks is the responsibility of CBOR. Staff will make every reasonable effort to clear snow and ice prior to the start of your rental period. However, we cannot guarantee that all areas will be fully cleared at all times.
• Renters are encouraged to plan accordingly in the event of snow or ice accumulation, as delays may occur due to inclement weather
  
  

Rental Cancellations Due to Weather:

• In the event of severe weather (including but not limited to snowstorms, ice storms, flooding, or other extreme conditions), Staff reserves the right to cancel your rental at any time for the safety of all involved.
• Should a cancellation be necessary, we will notify you as soon as possible. You will have the option to reschedule your event for a later available date or receive a full refund of your rental fee.
• We encourage you stay informed about weather conditions and contact us if you have concerns about the status of your event.
  
  

Renter's Responsibility:

• Renter must take reasonable precautions to ensure the safety of their guests, including monitoring weather forecasts and being aware of hazardous conditions.
• If you choose to proceed with your event during inclement weather, CBOR is not liable for any accidents, injuries, or delays caused by weather conditions.
  
  

Liability Waiver:

• By proceeding with your event during inclement weather, you acknowledge the risks associated with adverse conditions and release CBOR from any liability resulting from weather-related incidents.

---

Rental Reservation:

• Room rental is considered reserved only once payment and a certificate of liability insurance is received by CBOR Staff. Credit card is authorized for the above amount and for cleaning charges if necessary.
• Renter may be subject to a cancellation fee if notification is received by CBOR Staff less than twenty four hours prior to event.

---

Certificate of Liability Insurance:

• Renter must submit a Certificate of Liability insurance naming CBOR as an additional insured on the policy up to $1,000,000 and complete this room rental request.
  
  Release and Indemnification:
  
  
• Renter assumes all risk of, and agrees that CBOR shall not be liable for any damage to property or injury to or death of any persons including, without limitation, Renter or its members, directors, officers, employees, contractors, invitees, patrons, licensees, or agents, in, on or about the CBOR premises from any cause except where such damage or injury arises out of the gross negligence of CBOR. Further, Renter shall fully indemnify and hold CBOR and its members, directors, officers, employees, insurers, attorneys, and agents harmless from all claims, demands, actions, causes of action, losses, damages, or liability (including, without limitation, all expenses of litigation, court costs, and attorney’s fees) for any injury or death to any person, including, without limitation,  any injury, disfigurement, or death, any monetary claims, including, without limitation, any injury, disfigurement, or death, any monetary claims, including, without limitation, any claims for medical expenses, pain and suffering, mental anguish, emotional distress, loss of consortium, or for lost wages, or any injury received or sustained by any person or property arising out of the acts or omissions, including negligence, of the Renter or any of its members, directors, officers, employees, contractors, invitees, patrons, licensees, or agents, or the performance of, or failure to perform by, Renter or any of its members, directors, officers, employees, contractors, invitees, patrons, licensees, or agents, of any of the Renter’s obligations under this Agreement even if such claim is based on a claimed negligent act or omission of any of the indemnities. Renter assumes all responsibility for repair and restoration in the event of damages caused by the Renter or their invitees to the meeting room and/or the property of CBOR in which the meeting room is located.